(English) Meeting of Members (AGM, EGM) & Members’ Circular Written Resolutions under Companies Act 2016 by Mah Li Chen (MAICSA Chartered Secretary)

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Upcoming Webinar

  • Meeting of Members (AGM, EGM) & Members’ Circular Written Resolutions under Companies Act 2016

Speaker: Mah Li Chen (MAICSA Chartered Secretary)

Webinar Outline:

Part 1

The Sources of Law and Practice on Company Meetings
Types of Meetings of a Company
Private Limited Company
Giving example on s.223 vs s.228
The Essential Elements of Meetings of a Company
Meeting at Main Venue
Appointment of Proxies
Quorum : s.328 (1) of CA 2016
Number of a Quorum
Constitution of Quorum - s.328 (3) of CA 2016
When Quorum must be present & the effect of Inquorate
Votes by Proxy - s.294 of CA 2016
Rights of Proxy to demand a Poll
The Old s.149(1)(A) of CA 1965
Member’s right to appoint one(1) or more proxy & Deposit of Proxy (s.334)
Notice of meetings of members to contain statement of rights to appoint proxies (s.335)
Proxy as a chairperson of a meeting of members
Appointment & Termination of a Proxy
Meeting of One
Member’s written resolution is allowed?
Corporation representatives at meetings of members (s.333)
Private vs Public limited subsidiary
Q1 : FAQ on Meeting of One by Corporate Representative of Wholly Owned Subsidiary
Q2 : FAQ on Meeting of One by Corporate Representative of Wholly Owned Subsidiary
Q3 : FAQ on Meeting of One by Corporate Representative of Wholly Owned Subsidiary
Q4 : FAQ on Meeting of One by Corporate Representative of Wholly Owned Subsidiary
Q5 + Q6 : FAQ on Meeting of One by Corporate Representative of Wholly Owned Subsidiary
Q7 : FAQ on Meeting of One by Corporate Representative of Wholly Owned Subsidiary
Q8 : FAQ on Members’ Circular Written Resolution in Private Limited Company
Annual General Meeting (AGM)
FAQ on Private Limited Company to hold Annual General Meeting (AGM)
Auditor’s Attendance at AGM
Power to Convene Meeting of Members
Meeting of Members for Private Limited Companies

Part 2
Notice of Meeting of Members
Consent to Short Notice
Situations when Special Notice is required : s. 322
Directors Voting - in Capacity as Shareholders
Members’ Right for Management Review
Power of Members to Demand Circulation of Statements
Private Company - Passing a Resolutions
Circulation of Members’ Circular Resolution (MCR)
Eligible Members
Properly be Moved as a Written Resolution
Sample of Explanatory Statement of members' resolution in writing
Types of Resolution of Members
Adjourned Meeting
When MCR cannot be used?
s.223 - When do we need Members’ Approval?
s.228 - When do we need Members’ Approval?
Directors’ Resolution in Writing (3rd Schedule of CA 2016)
Board Meeting and Proceedings
Records of Resolutions and Meetings
Petra Perdana - Federal Court’s decision
Got any extra slides for paid participants? Regarding s.311- s.313
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  • Certificate of Completion to manually claim your CPD/CPE points.
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Your Instructor


Mah Li Chen (MAICSA Chartered Secretary)
Mah Li Chen (MAICSA Chartered Secretary)
Mah Li Chen graduated with the ICSA qualification on 27 September 1995. She has since completed her LLB with Honours in 2003 from the University of London. She is a Chartered Secretary by profession with more than 30 years of working experience in mainstream corporate secretarial work. She has been speaking on various topics relating to the Companies Act 2016, corporate secretarial practice, corporate governance and listing requirements for MAICSA (a division of CGI - Corporate Governance Institute), Bursa Malaysia Berhad, Federation of Public Listed Companies, Malaysia Institute of Accountants (“MIA”) and several other professional bodies as well as in-house seminars for a number of companies.

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